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How to Assign Multiple Purchase Orders to a Single Invoice

ProcureDesk allows you to assign multiple Purchase Orders (POs) to a single invoice, provided the required company setting is enabled. This article walks you through the complete process: from enabling the setting to submitting the invoice.

Before You Begin

To assign multiple POs to one invoice, a company-level setting must be enabled.

  • If you are not an Admin, please reach out to your company admin and ask them to enable this setting for you.

Step 1: Enable the “Multiple Purchase Orders per Invoice” Setting (Admin Only)

  1. Log in to ProcureDesk as an Admin.

  2. From the left-hand menu, go to General Settings.

  3. Click on Configurations → Company Settings.

  4. Open the Invoice section.

  5. Enable the setting:
    ​“Enable Multiple Purchase Orders for an Invoice.”

  6. Save your changes.

👉 Once enabled, this setting allows a single invoice to be linked to multiple approved purchase orders.

Step 2: Navigate to the Invoice (Standard View)

  1. Switch back to Standard view.

  2. Go to Invoices → Invoices Dashboard.

  3. Open the invoice you want to work on (the invoice should be in Draft status).

Step 3: Assign the First Purchase Order

  1. Open the invoice.

  2. If the invoice is marked as a Non-PO Invoice, uncheck this option.

  3. Select the first Purchase Order you want to assign to the invoice.
    ​

Step 4: Assign Additional Purchase Orders

  1. Next to the assigned PO field, click the “+” (plus) icon.

  2. A new PO selection field will appear below.

  3. Open the dropdown and select another approved, open Purchase Order.

  4. Repeat this process if you need to assign a third or additional POs.

👉 You can assign multiple POs by continuing to use the plus (+) icon.

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