Before You Begin
To assign multiple POs to one invoice, a company-level setting must be enabled.
If you are not an Admin, please reach out to your company admin and ask them to enable this setting for you.
Step 1: Enable the “Multiple Purchase Orders per Invoice” Setting (Admin Only)
Log in to ProcureDesk as an Admin.
From the left-hand menu, go to General Settings.
Click on Configurations → Company Settings.
Open the Invoice section.
Enable the setting:
“Enable Multiple Purchase Orders for an Invoice.”Save your changes.
👉 Once enabled, this setting allows a single invoice to be linked to multiple approved purchase orders.
Step 2: Navigate to the Invoice (Standard View)
Switch back to Standard view.
Go to Invoices → Invoices Dashboard.
Open the invoice you want to work on (the invoice should be in Draft status).
Step 3: Assign the First Purchase Order
Open the invoice.
If the invoice is marked as a Non-PO Invoice, uncheck this option.
Select the first Purchase Order you want to assign to the invoice.
Step 4: Assign Additional Purchase Orders
Next to the assigned PO field, click the “+” (plus) icon.
A new PO selection field will appear below.
Open the dropdown and select another approved, open Purchase Order.
Repeat this process if you need to assign a third or additional POs.
👉 You can assign multiple POs by continuing to use the plus (+) icon.