Statement Matching under Expenses lets you upload a credit card statement and automatically match each transaction against existing expenses in ProcureDesk. Each transaction is assigned a match status - Exact match, Partial match, or Missing - so your team can quickly identify gaps and discrepancies.
Prerequisites
Make sure your admin has granted you the Expense statements: All privilege. Without it, the Statement Matching option under Expenses won't be available in Standard mode.
Your admin can check or update this by navigating to General Settings → Configurations → Manage Privileges.
Steps
1. Go to Expenses → Statement matching from the left navigation.
2. Click the Upload statement at the top right.
3. Drop your file into the upload area or click browse to select it. Only CSV, XLS, and XLSX files are accepted.
4. Once processed, click on the statement number to open the results.
5. Review each transaction — the left panel shows Statement details and the right panel shows the Matching expense line.
6. Use the All drop-down at the top right to filter by Exact match, Partial match, or Missing.
7. To export results, click the ... menu at the top right and select Export data.
Understanding match statuses
Exact match — the transaction matches an existing expense record.
Partial match — a potential matching expense was found but one or more details differ.
Missing — no matching expense record was found in ProcureDesk.
FAQ
Q: Where do I find Statement Matching for expenses in ProcureDesk?
Go to Expenses → Statement matching from the left navigation menu. Note that there is also a Statement matching option under Pay — that is a separate feature for vendor statements and is not the same as this one.
Q: What file formats are supported for uploading a statement?
Only CSV, XLS, and XLSX files are supported. PDF files are not accepted.
Q: What does "Exact match" mean?
Exact match means the transaction on your statement matches an existing expense record in ProcureDesk.
Q: What does "Partial match" mean?
Partial match means ProcureDesk found a potential matching expense but one or more details differ between the statement transaction and the expense record.
Q: What does "Missing" mean?
Missing means no matching expense record was found in ProcureDesk for that transaction. These are gaps that need to be investigated.
Q: Can I filter results by match status?
Yes. Use the dropdown at the top right of the results screen — set to All by default — to filter by Exact match, Partial match, or Missing.
Q: Can I export statement matching results?
Yes. From the results screen, click the ... menu at the top right and select Export data.
Q: What is the difference between Statement matching under Expenses and Statement matching under Pay?
Statement matching under Expenses is for reconciling credit card transactions against expense records. Statement matching under Pay is for reconciling vendor statements against supplier invoices. They are two separate features accessed from different parts of the navigation.