Vendor Statement Matching helps you reconcile vendor statements against invoices in ProcureDesk. Upload a vendor statement, map statement fields to invoice fields, and process the statement to review matching records and identify discrepancies.
Prerequisites:
Make sure your admin has granted you the Supplier statements: All privilege. Without it, Statement Matching under Pay won't be available in Standard mode.
Your admin can check or update this by navigating to General Settings → Configurations → Manage Privileges.
Step-by-Step Workflow
Step 1: Navigate to Vendor Statement Matching
Go to:
Pay → Statement Matching
The Statement Matching page displays previously uploaded statements and allows you to upload new statements for reconciliation.
Step 2: Upload a Vendor Statement
Click Upload Statement and select the vendor statement you want to reconcile.
Supported file formats include:
PDF
CSV
XLSX
Step 3: Map Statement Columns
After uploading the statement, ProcureDesk will display the columns identified in the statement.
Map each statement column to the corresponding ProcureDesk invoice field.
Examples may include:
Supplier Name
Invoice Number
Invoice Total
Item Description
This mapping helps ProcureDesk interpret the statement data correctly.
Step 4: Save Mapping for Future Use (Optional)
Select Save mapping for this supplier if you want ProcureDesk to reuse the same mapping configuration for future statements from the same supplier.
This can reduce manual effort when processing recurring statements.
Step 5: Process the Statement
Click Process Statement to begin the reconciliation process.
ProcureDesk will compare the statement data against invoice records in the system.
Step 6: Review Reconciliation Results
Review the reconciliation results to identify matching records and investigate any discrepancies between the vendor statement and ProcureDesk invoices.
FAQs
Where can I access Vendor Statement Matching?
Navigate to: Pay → Statement Matching
What file formats are supported for Vendor Statement Matching?
Vendor Statement Matching supports:
PDF
CSV
XLSX
Can I save column mappings for future uploads?
Yes. Select Save mapping for this supplier during field mapping. ProcureDesk will reuse the mapping configuration for future statements uploaded for the same supplier.
Why do I need to map statement columns?
Vendor statements often vary in format between suppliers. Field mapping helps ProcureDesk identify which columns correspond to invoice fields, improving the accuracy of the reconciliation process.