Overview
ProcureDesk can automatically email each vendor a consolidated summary of every invoice paid to them that day, so vendors don't need to contact your AP team to confirm payment status.
Prerequisites
You need to have Admin Access.
Steps
Open ProcedureDesk in Admin mode.
Go to General Settings > Configurations.
Click Company Setting.
Click the Email Notification tab.
Find Vendor Payment Notifications and toggle it on or off.
FAQ
Q: Do vendors get one email per invoice?
No, one combined email per day covering every invoice paid to that vendor that day.
Q: Does this depend on how the payment was recorded?
No. It fires whether the payment was marked paid manually in ProcureDesk or synced in from an accounting system like QuickBooks or NetSuite.
Q: What does the email include?
Invoice number, order description, paid amount, total invoice amount, and payment status.
Q: Can I turn this off?
Yes, Admin > General Settings > Configurations > Company Setting > Email Notification tab > toggle off Vendor Payment Notifications.
Q: Do I need to do anything for a specific vendor to get notified?
No manual action required once the toggle is on, it applies company wide automatically.
Q: Why can't I see the Email Notification tab under Company Setting?
You may not have Admin access to ProcureDesk. Please check with your company admin.