Skip to main content

How to Generate and Download a Custom Report?

Updated this week

Prerequisites

Before generating and downloading a custom report, ensure the following:

  • Access Permissions: Verify that you have the necessary permissions to generate and download reports.

  • Custom Reports Enabled: If Custom Reports are not enabled, contact your system administrator to enable this feature.

Step-by-Step Instructions

  1. Enable Custom Reports

  1. Access My Reports

  • Switch to the standard side of ProcureDesk

  • Go to the left-hand menu and click on "Reports" located under Insights.

  • Click on "My Reports".

  1. Create a New Report

  • Select "Generate New Report".

  • From the dropdown menu, select the type of report you wish to create.

  • Provide a name and description for your report to distinguish it later.

  • Select any filters to refine the data included in the report.- As an example, you can filter using "Project Codes" to isolate specific invoices, orders, or other criteria related to your projects.

  • Choose specific fields to include in the report by moving them to the right-hand side.

  1. Generate the Report

  • Click "Generate Report" to create the custom report based on your selected criteria.

  1. Review and Download

  • Review the generated report to ensure it meets your requirements. Then, click "Download" to save it to your device.

  1. Return to Dashboard

  • To go back to the main dashboard or continue working, click "Back".

  1. Access Saved Reports

  • In the future, you can access previously generated reports from the "My Reports" section. Choose from existing reports or create new ones as needed.

FAQs

  1. Can I edit a custom report after generating it?

    • Yes, once generated, custom reports can be edited.

  2. Can I schedule the reports to be sent to me automatically?

  3. What formats are available for downloading reports?

    • Reports are typically available in Excel Format.

  4. How to Share a Custom Report?

    • Under Reports > My Reports, click on the share icon on an existing report and select the user/s to share the report with them.

Did this answer your question?