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What happens if different suppliers are selected on a PO?

ProcureDesk automatically splits purchase orders (POs) with multiple suppliers, helping you manage and track each order efficiently.

Updated over a week ago

Prerequisites

  • Purchase orders with items from multiple suppliers

  • Ensure the suppliers intended to be used are marked as active in the system.

Step-by-Step Instructions

Step 1: Creation of a Purchase Order

  • When creating a PO in ProcureDesk, you can include items from different suppliers.

  • Clear supplier and payment details from the header section to enable assignment of different suppliers to individual line items.

  • Add items to the purchase order and assign the respective supplier to each line item.

Step 2: Approval Process

  • Submit the PO for approval as you normally would.

  • Note: The approval process is only initiated once, regardless of the number of suppliers involved.

Step 3: Splitting of Purchase Orders

  • After the PO is fully approved, ProcureDesk will automatically split it into multiple sub-POs based on the number of suppliers.

  • Each sub-PO will correspond to a specific supplier.

FAQs and Troubleshooting

Q1: When does the PO split happen?

  • The PO split occurs only after the original PO is fully approved.

Q2: How are the PO numbers assigned?

  • The PO numbers are assigned consecutively to maintain order and ease of tracking.

Q3: Can I track the approval status of each sub-PO?

  • The approval is only generated once for the original PO. Once approved, the sub-POs are created without needing separate approvals.

Q4: What should I do if I cannot select a specific supplier?

  • Verify if the supplier is active in the system; inactive suppliers cannot be selected.

  • After activating the supplier, refresh the purchase order page to update the available supplier list.

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