After setting up your Avalara connection, follow these steps to configure the default values for working with Avalara in ProcureDesk.
Step 1: Access Company Settings
Log in as an Admin:
Make sure you have admin privileges.
Go to Configurations:
Click on Configurations from the Admin Panel.
Navigate to Company Settings:
In the Configurations section, find and click on Company Settings.
Open the Avalara Tab:
Within Company Settings, click on the Avalara tab to access the Avalara-specific settings.
Step 2: Configure Default Values
Under the Avalara tab, you will find five key settings that need to be configured:
Credit Account:
Select the appropriate Credit Account from the dropdown. This is used for the general ledger entry in your accounting system when there’s a tax calculation difference between what's on the invoice and what's returned by Avalara.
Debit Account:
Select the Debit Account from your chart of accounts. This account will be used for the debit side of the general ledger entry associated with tax calculations.
Avalara Default Tax Code:
Choose the Default Tax Code that Avalara will use if no specific tax code is defined for an item, supplier, or category. This dropdown is populated with options from Avalara.
Avalara Default Entity Use Code:
Select the Default Entity Use Code for your transactions. This code represents the tax status of your entity, such as tax-exempt or federal, and is also populated from Avalara.
Avalara Default Freight Tax Code:
Choose the Default Freight Tax Code to apply different tax codes for freight versus standard services. Select the appropriate code from the dropdown provided by Avalara.
Step 3: Save the Settings
After configuring all the default values, click on Save to apply your changes.
This setup ensures that your tax calculations in ProcureDesk align with the correct accounts and tax codes in Avalara, streamlining your accounting processes.