Skip to main content
All CollectionsGetting StartedPurchase Order
PO Status Explained: A Quick Overview
PO Status Explained: A Quick Overview
Updated over 2 months ago

The status of a PO indicates its current stage in the procurement process. Understanding these statuses helps in effective order management, timely delivery, and ensuring a smooth supply chain.

PO Status

What does it mean?

What action causes it?

Draft

The PO is being created but not submitted yet.

User clicking "Saved as Draft" button on a draft PO.

Pending Approval

Waiting for some one to approve.

User clicking "Submit" button on a draft PO.

Approved

The PO is approved by all the approvers.

The last approver approved the PO.

Rejected

The PO was rejected by an approver.

An approver rejected the PO.

Sent to Supplier

The PO is sent to the supplier successfully.

1. Email was successfully delivered.
OR
2. Electronic PO was successfully posted.

Sent to Supplier Failed

The PO is failed to be sent to the supplier.

1. The supplier email bounced.
OR
2. Electronic PO failed to post.

Acknowledged

Supplier confirmed the order.

Supplier acknowleged the PO directly.
OR
A user acknowledged it on be half of the supplier.

Shipped

Supplier shipped the order.

ASN is created for a PO.

Partially Delivered

Some of the items have been recieved.

Partial Receipt is created.

Delivered

All items have been received.

A reciept for all the items in the PO has been created.

Returned

PO has some or all items that were returned.

A Return order was created against the PO. Actions > Return Order

Partially Paid

Some payment has been made against the PO.

Order has been marked as Partially Paid.

Paid

The PO is fully paid.

Order has been marked as Fully Paid.

Closed

The PO is fully received and invoiced.

All the lines of the PO have been received and invoiced.

Canceled

PO is canceled.

Canceling the PO. Actions > Cancel Order.

Change Order

The PO is being edited post approval but not submitted yet.

Doing a Change Order. Actions > Change Order.

Integrated

The PO is now available in your ERP system.

PO is approved and sync to ERP is enabled.

Did this answer your question?